Know what you own. Know where it went.

Inventory, orders and tool tracking in one system, built for Botswana businesses. Every delivery, every job and every tool that leaves the store moves the same numbers.

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Today's movements

AST-0412Hilti TE 60 rotary hammerChecked out to T. Moeng · 2 days agoOut

JOB-1187Sekgoma Rd shopfront signageDue Friday · 3 materials loggedDue soon

PO-0326Aluminium composite sheet ×40Received from Gaborone MetalsStock +40

AST-1108Vinyl roll, matte white 1.37mIn store · 6 rolls, 218m remainingIn store

+40

Received today

−12

Used on JOB-1187

218m

Vinyl remaining

Assets tracked

Stock movements recorded

Jobs managed

0.0%

Inventory accuracy

Built for real businesses

If it goes out and comes back, it belongs here.

MyVentry was shaped around operations where stock, tools and jobs all move through the same yard.

Printing & branding

Vinyl by the metre, boards by the sheet. Know what a job consumed before you invoice it.

Auto workshops

Parts against an order, tools against a mechanic. Nothing leaves the bay unrecorded.

Construction

Materials to site, plant to crews, and a receipt trail for every delivery that arrives.

Equipment hire

Who has the unit, when it was due back, and what's actually free to hire out today.

Tailors & garments

Fabric rolls tracked by length, orders tracked by status, from cutting to collection.

Events & sound hire

Kit out on Friday, back on Monday. Check the whole load in and out against one job.

Dashboard

Walk in and know where you stand.

Open jobs, stock split between store and site, overdue check-outs and the week's deliveries. The state of the operation before your first coffee.

Stock in store vs out on jobs, live
Jobs due soon and check-outs already overdue
Six-month trend of jobs opened against jobs closed

Orders

Every order has a paper trail, without the paper.

Track an order from in-progress to collected, with only the status moves that make sense. Capture why something went on hold and how it was rated on collection.

Enforced status flow, no skipping straight to closed
Hold reasons, on-time and service ratings at handover
Bulk-import a spreadsheet of orders in one go

myventry.app / orders

Inventory

The count on screen is the count in the yard.

Every item tagged, categorised and quantity-tracked. Rolls measured by the metre, tools by the unit. Anything fully checked out drops off the available list until it's back.

Tag, category, location and vendor on every item
Roll stock tracked by length and price per metre
Plan-aware item limits enforced server-side, not just in the UI

myventry.app / inventory

Tool Tracker

Know who has it, and since when.

Check a tool out to a person and back in later. The system refuses to hand out more than actually exists, and keeps who, when and how much against every movement.

Every tool listed against the person holding it, with the date out
Return it in one click, straight from the same list
Blocked from sending out more than the quantity you actually have

myventry.app / tool-tracker

Reports

Find the bottleneck without exporting anything.

Orders broken down by status and inventory utilisation, so the stall in the workflow and the stock nobody has touched in months are both obvious.

Orders by status, to see where work is piling up
Utilisation reporting to surface dead stock
Audit trail on every movement, insert-only and tamper-proof

myventry.app / reports

How it works

One number, moved by everything that touches it.

A spreadsheet drifts because receiving, using and sending out stock happen in three different files. Here they are the same record.

01PO-0326

Purchase order

Raise a PO against a vendor.

02stock +40

Goods receipt

Log the delivery and stock rises line by line, with the PO advancing itself.

03JOB-1187

Order

Open the order the stock is for.

04stock −12

Materials used

Log what the job consumed and the same stock comes back down.

05AST-0412 out

Tool Tracker

Hand it over and record who took it, when, and against which invoice.

06closed

Reports

Every step above lands in the numbers, with nothing re-keyed.

Every step writes an audit entry that can't be edited or deleted.

Everything talks to each other

Six modules. One set of numbers.

Not six tools you reconcile at month end. One register that every part of the operation writes to.

Asset register

Every item tagged, categorised and quantity-tracked, with rolls measured by the metre and tools counted by the unit.

AST-0001 → AST-9999

Tool Tracker

Out to a person, back to the store, and never more than actually exists.

check-out · check-in

Orders

An order's whole life, from in-progress to collected, with the status moves enforced.

JOB-0001 → closed

Procurement

Vendors, purchase orders, goods receipts and invoices. Log a delivery and the stock rises by itself.

PO · GRN · invoice

Reports

Orders by status and inventory utilisation, without an export step.

admin only

Team roles

Owner, admin, manager, staff. Each role's limits are enforced in the database, not just hidden in the interface, so permissions can't be talked around.

owner · admin · manager · staff

Why businesses switch

Built here, priced here, supported here.

International software does the tracking but not the context. A spreadsheet does the context but drifts the moment two people open it.

MyVentry compared with spreadsheets and international inventory software
Capability	MyVentry	Spreadsheet	International software
Inventory tracking	Yes	Partly	Yes
Orders	Yes	Partly	Yes
Tool tracking	Yes	No	Partly
Priced in Pula	Yes	Yes	No
WhatsApp support	Yes	No	No
Mobile money payments	Yes	No	No
Local onboarding	Yes	No	No
Multi-user access	Yes	Partly	Yes